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There are many things to keep in mind when you are readying an important business proposal. Here are five quick tips to get you started.

1. Make It Well-Written. The key is to make your proposal both explanatory and succinct. Never forget that your proposal is, for all intents and purposes, somewhere between a news and a sales piece, and that you are trying to take somebody from point A to point B. Make sure that your point is made, just do it in as few words as possible, especially in the opening. Keep the excess fluff and insider jargon out, unless you are prepared to offer quick definitions.

Remember that you are introducing people to your ideas - people who before they picked up your proposal, may have had no clue that the idea even existed. It’s tough to resist the urge to over-explain, but resist that urge you must. Make each point as economically as you can, and move to the next one.

2. Make Your Arguments Tight. As we said, this is essentially a sales pitch. As such you will want to make sure that you lead your audience down a path that presents you and your business as the only logical choice. To do that you are going to have to play devil’s advocate by anticipating their questions, obstacles, and problems, and addressing them in your proposal.

You’ll also want to grab as many facts and statistics as possible to back up your claims. Don’t go overboard here, but a nice set of numbers that support what you are saying can really turn heads. Create a catchphrase or theme, and keep going back to them.

3. Make Your Materials Stand Out. There are lots of different styles of book and document binding, and the one you choose may say something about your business. Take a good look at all of them, and choose the one that best supports what you are trying to convey about you and your ideas. Plastic comb binding, for instance, is a style you have seen a thousand times in your life, and is thus unlikely to make any sort of lasting impression. Go to your copy shop, or an online store, take a good look at your options, and give some serious thought about what the style of your documents might be saying about you.

Use graphics, just don’t get too cutesy with them. Make sure they clarify and enhance, rather than distract.

4. Be Truthful and Don’t Oversell. It is likely that you are presenting your proposal to people who know the world of business and marketing well, and are going to be turned off by an effusive sales pitch. If your audience gets the slightest inkling that you are overstating a point, or are not being completely honest with them, the whole presentation is shot. Trust us on this.

5. Think About your Audience. If you are presenting to a few different businesses, try to customize your presentation for each, if only just a little. Do some homework, and point out something in the company’s mission statement or history that makes your business a great fit, and always remember to keep the stress on the benefits that your proposed partners will see.

If you are interested in more information about the different Binding Systems, that can help you create a great proposal, you might want to visit MyBinding.com. They carry a full line of Binding Accessories, of all styles, types and capabilities. Check it out today!

There are many things to consider when you are buying a shredder for your office. Here are four of the most important.

1. Security Level. It stands to reason that you are looking for a shredder in order to make the documents that you are discarding unreadable. For this reason, we really can’t recommend a shredder that does not offer at least a security level of 3, meaning that it creates a cross-cut, confetti-like pattern that makes documents virtually impossible to piece back together. This is the level of security that is required in order for you and your business to be FACTA-compliant as well, so using a Level 3 cross cut shredder not only makes sense for your information, it can protect you from federal fines and liability resulting from identity theft. There are machines that offer higher security levels (up to level 6), which might bear investigation, depending on what the damage might be to your business if the information you are shredding were to somehow fall into the wrong hands. Long story short, however, do not fall into the trap of buying a strip cut shredder if you truly desire document security.

2. Capacity. What you want to ask yourself next is how many people will be using the shredder on a typical day. Depending on how many people will be using the shredder and how often, you can choose from personal desk side units - a very handy choice for busy HR departments, allowing each worker to shred documents on an as-needed basis. There are also shredders that are intended for anywhere from 1-3 users to entire busy departments. Two important things to look at are: sheet capacity and on/off time. A lot of people aren’t aware that most shredders can only run for a stated amount of time before they will need to be rested to keep from overheating. If you need a shredder that can be run for hours per day, you will need to investigate machines with a continuous duty motor.

3. Capabilities. There are a growing number of shredders out there that are able to shred CD’s, DVD’s and other types of digital media. This is something that you might want to consider, as it is a fact that confidential information does not only come in paper form any more. You will also want to look at things such as throat width if you regularly shred documents that are larger than letter or legal size.

4. Safety. Lots of different manufacturers offer lots of different safety features, from physical plastic guards that keep hands out of the feed openings, to electronic sensors placed at the feed opening that sense body heat and stop the motor instantly (currently offered only by Fellowes brand shredders). Most machines these days offer basic safety features such as: motor shutoff when the shred bins are opened, and when they are full, as well as automatic reverse (or shutoff) when there is a paper jam. The latter are the basic safety features that you should make sure that your shredder includes, while guards and electronic sensors at the feed openings are of a more premium nature - but definitely great selling points, and worth considering.

If you are interested in more information about Paper Shredders you might want to visit MyBinding.com. They carry a large selection of Shredder Accessories, such as shredder oil, bags, and boxes. Check it out today!

It may seem that choosing a desktop stapler would be easy. After all, a stapler is a stapler, right? Well, yes, but if you want to save money and get a device that you can use for a long time, you’ll need to put a bit of thought into your purchase. This article will fill you in on the five things you need to think about when choosing a stapler for your desk and give you some recommendations, as well.

1.) Brand name. The most common name in the stapler world is definitely Swingline. In fact, Swingline is so well-known it’s practically become a cultural icon with references to the company in the movies such as “Office Space.” Swingline definitely produces some of the best products available, but other notable manufacturers include Dahle Novus and GBC.

2.) Budget. Obviously money will be a consideration. You may only have a budget of $20.00 or less. In that case, Swingline has a number of products that would be good for you, such as their colorful Anywhere Staplers and the classic Standard Swingline model that can be found in offices across North America. Keep in mind that the more you spend, the more features your new device will have and the sturdier it will be. Thus, if you spend $5.00 on a no-name product, chances are you’ll be frustrated with its performance and wind up replacing it a lot sooner than if you had spent a little bit more on a brand-name device.

3.) Stapling capacity. One of the most important things to take into account is the product’s stapling capacity, meaning, how many sheets can it fasten together. After all, it’s very annoying to try to staple a thick document with a device that can only fasten a small amount of sheets. For example, if you need to staple a lot of sheets on a regular basis, a heavy-duty device such as the Dahle Novus B56 would be a great choice since it can staple between 20 and 210 sheets. You’ll also want to pick a long-arm unit if you anticipate need to do center-stitch fastening at some point. Some great long-arm products are the Swingline Long-Reach and the Dahle Novus B17.

4.) Stapling methods. You will also need to consider whether your stapler needs to do more than permanent fastening. A device that opens up can be used to tack documents to an upright surface, such as a bulletin board. Also, some devices can staple in such a way it’s possible to remove the staple without a special remover. (This is known as “temporary pinning.”) If either of these two methods appeal to you, be sure to look for a device that can do them. Dahle Novus in particular has many products capable of more than just permanent fastening.

5.) Electric or manual. Electric models such as the Swingline Everyday products are wonderful because they require very little effort to use. However, they’re also more expensive than their manual counterparts. They also may not be able to do specialized stapling (i.e. temporary pinning) and they require either batteries or an electrical outlet. These are all factors that require attention.

Other factors you may want to consider are color (Swingline has some very colorful products, such as the Tot series), whether the unit has a magnetic base, and if you can make the unit stand upright. You’ll also want to think about how the unit feels in your hand. If you get one that makes your hand ache when you use it, you’re just wasting money, so get one that feels right.

Choosing a stapler is really a more complex decision that it appears to be. But now that you know what to look for and consider, the process should be less daunting.

If you’re interested in purchasing a High-Quality Desk Stapler, you should really visit MyBinding.com. They have a great selection of these dproducts and they also carry a wide variety of Two- and Three-Hole Punches.

There are precious few real innovations in the binding world these days, so it’s always nice to see one come along. Combining the convenience of plastic comb punching with the functionality and feel of spiral coil binding - but with an elegant look that is all its own - Komtrak Inspiral binding produces one of the most rugged, editable, versatile and easy to use documents available today. The fact that this style of binding uses the standard 19-hole punch pattern of GBC comb binding means that you or your copy shop can use equipment that is already on hand (and will not have to purchase a new kind of hole punch), and the thick and sturdy plastic spirals are inherently easier to insert than standard spiral coil wire. Here, then, are the steps involved with binding your Komtrak Inspiral book.

Step 1: Using a standard 9/16″ c to c rectangular hole plastic comb punch die (such as that available on your existing plastic comb binding punch or that of your local print or copy shop), punch holes into the edge of the pages of your book. Straighten the pages in order to align the holes. If you are going to insert by hand, place the book that you are binding on a table or desk, making sure that the edges that contain the holes extends past the edge.

Step 2: Insert the spine’s first ring through the top of the books first hole, and use both hands to turn the Inspiral spine through the remaining holes. It is very important that you use both hands, as it will make the process much easier. It is important to note as well that if you happen to have an electric spiral coil inserter on hand, you can usually use it to gain higher productivity and speed if you have a large amount of books to bind. This is just one of the reasons that binding with Komtrak Inspiral is so great - no new equipment to buy, and even if you do decide to purchase a spiral coil inserter, you will be able to use it on spiral coil books as well, increasing your creativity and versatility.

Step 3: This step is slightly different for Inspiral and Inspiral II books. For Inspiral spines, once you have the coil in place and completely wound through the holes, simply insert the special pin on the clasp through the hole at the end of the Inspiral spine, then firmly snap the bottom end of the clasp down so that it is hooked onto the next ring down. The clasp will rotate with the spine, giving you full 360 opening functionality, while ensuring that the coil will stay in place and not spin off the book.

For Inspiral II spines, with a pair of small needle nose pliers, make a sharp (roughly 90 degree) bend on each end of the coil. Bend the ends to a degree that is appropriate for the diameter of the coil you are using. In order to prevent snags (and for safety’s sake) make sure that the bent tips face inward, toward the edge of the book.

If you are interested in more information about Komtrak Inspiral Binding Systems, you might want to visit MyBinding.com. They carry a full line of Plastic Comb Binding Supplies, in many colors and sizes.

Every spring the beaches of Florida and Texas are the one-week residence of college students who are getting a break from the books. Would you believe an estimated 2.5 to 3 million will be basking in the sun on the beaches this year. They have money and credit cards with them, and, in addition, during the next year, these young people represent $125-$130 billion dollars in spending power. Where that much money goes will be determined by effective advertising aimed at them.

Many are taking their ad directly to the students in the form of an aerial banner or billboard ad. These ads are really quite simple. A company or individual pays an aerial ad company to both make and pull behind a plane a banner containing their message. The banner could be as long as 70 feet and will usually contain contact information such as a phone number or webpage. (Billboard aerial ads are like highway billboards only they are flown over the people instead of people driving by.) Most merchants subscribe to a flight duration of one to two hours. Each pass allows the students to see the ad for about 17 seconds. How many times could the idle students read that ad if it passed by, say, 20 times? By the time an hour is up, your message will be imprinted in their brains.

Students relax and try to stop thinking deep thoughts during this week. It is a week of vacation and they have planned to spend money. As they lie on the beach, the drone of a plane catches their attention. Behind the plane a banner or billboard is seen, displaying your ad. The company has just made an initial contact with tens of thousands of potential customers.

The items or services offered in the aerial ads could be for something they will want to buy when they return to college. On the other hand, many of the ads are for items they will need immediately, like ads for restaurants or clothing. What an opportunity to tap this market of impulsive buyers.

Many advertisers, considering the economy and unemployment, consider it a time to cut back. Yet, here is the opportunity that should not be overlooked. The students surely aren’t concerned about the economy. They just want to have some fun, regardless of the cost. They are called by one tourism expert a “recession-proof” group because the students consider this a unique opportunity without a price tag!

Electronic communication makes it even better. One merchant flies his phone number over the students and, almost immediately, they are texting their orders to him. Others use G3 networks to make Internet orders. The cost of the advertising is returned quickly and profits follow.

Aerial ads have another advantage: they are timeless. You will pay the full cost for the banner ad this year. However, the banner could be stored and used again next year, saving the cost of making the banner. Or, with some products, you could fly it over another beach or sporting event. The banners are well made and will last a long time.

Many despair that the economy is bad and it will affect us all. But wise businesses will want to take advantage of the spring break students and, those who do, will probably make a sizeable profit through aerial advertising.

AirSign has been providing attention grabbing aerial ads through their aerial advertising services around hot vacation destinations since 1996. Call them at 888-645-3442 and ask them to fly your message. It will not be forgotten.